Much of my career has been spent working as an Event Planner for the Town of Herndon in Herndon, Virginia. Having produced many kinds of events targeted to all different ages and specializing in Talent Buying and Décor with great attention to detail, the events I manage tend to run very smoothly. I am responsible for booking and managing the talent and stages for the Herndon Festival; a four-day event that hosts approximately 80,000 attendees. Other events include a Labor Day Wine and Micro Brew Festival that is a favorite event year after year. Some of my responsibilities have included events for Easter, Christmas, Halloween, a Father/Daughter Dance, and an Awards Banquet.
Event Consulting:-How does it work?
This is an hourly fee based service. It can be for as little or as much of the job as you need.
It can be as simple as a jump start for your project or leading a brainstorming session with your team to develop your event plan. Perhaps you and your team are tasked with producing an event, you have the manpower but you have questions and need direction.
An event consultant can help evaluate your goals and develop a plan that will aid in delivering a high quality event which fulfills your objectives. Once you have the plan in hand you take it from there…. Maybe you feel you need a bit more than a plan to follow. An event consultant can act as a project manager throughout the planning process advising, guiding and coaching.
This kind of service is great for someone who has the time and manpower to do the leg work but there is a learning curve with producing a professional event. I have spent most of my career coaching young event professionals, and truly enjoy helping people learn and develop the skill set of an event professional.
Anyone can talk to an agent, look at video and pick a wedding band to play their event. An agent works for their talent and their agency.
A middling agent’s only purpose is to get you the right artist to fit your needs. They are not trying to get a particular artist hired and they get paid no matter where and how they find the act. It’s to their advantage to have you walk away happy. A middling agent can also negotiate the best price for the artist’s performance. I offer this service because I have been hiring local, regional and national acts for years. I have the knowledge and relationships that can provide you with an experienced performer that will fit your event. This is an aspect of event planning with which many people are not familiar.
Site management is a separate service. Perhaps you don’t have time to plan a party. An event planner can plan it, do all the leg work, help you set it up and leave. If it’s a personal gathering this may be the perfect way to have the work done so that you show up run the night, as the gifted host or hostess you are!
In some cases you want to be able to act as a guest and enjoy your own event worry free, if this is the case you want a site manager. Your event manager should be able to provide the onsite event coverage so the event runs smoothly taking care of the details, so that you can sit back and enjoy or be free to network with your guests.
Design and Custom Elements:
This is what makes your party stand out as different from all the rest. This is the heart and soul of what I personally love to do. I will find that spin, that perfect favor the surprise or unusual element that will take your event from cookie cutter to Unique.
A good design and plan is crucial to the success of an event.
What do you want to accomplish with this event?
What overall tone do you want to set?
Will it have a theme? What will the color scheme be? Will you have a favor or swag bag? What kind of entertainment best fits the event?
What activities make sense or need to take place at this event?
What is your floor plan going to look like? Does it allow for optimal traffic flow, is it designed in the most conducive way to help you accomplish what you want? To me paying close attention to these details elevates the event from good to great.
Just some ideas…
Beauty and the Beast
Beer Boots and BBQ
Bohemian/Bohol style Chic
Day of the Dead
Ever After High
Ice Cream Shop
Moon and Stars
Queen of Hearts
Some bunny loves You
Sophia the First
Teddy Bears Picnic
Under the Sea
Winnie the Pooh